Apology Letter Generator

In short A real apology has four parts: name the specific thing you did, acknowledge the effect it had on the other person, take responsibility without conditions, and say what changes. Every part is load-bearing, and the one people omit is the last. An apology with no change attached is a request to be forgiven rather than an undertaking, and the person receiving it can tell. The phrasings that undo an apology are worth naming, because they appear in almost every bad one: "if anyone was offended" makes the other person's reaction the subject; "I'm sorry you feel that way" apologises for their feelings rather than your action; and "but" anywhere in the sentence cancels everything before it. So does explaining your intentions at length, because the effect is what happened and the intention is not in dispute. Keep it short. A long apology shifts attention to your discomfort, and the person reading it is not looking for that. Say what you did, say what it cost them, say what you are doing, and stop.